NICFC - Cancer Fund for Children

Fundraising Toolkit

Planning Your Event

It doesn’t matter if you are planning a large scale event or a more modest affair; the secret to a successful fundraising event is in the preparation!

To help you on your way, we have come up with a few things to think about when planning your event/activity:

Type of event

Think of something that you enjoy doing; maybe you have a passion for fashion or love to spend your time on the golf course? If you organise an event around a hobby you enjoy you will probably already have all the expertise and the contacts needed to organise your event.

Ticking clock…

You may feel like you have loads of time to organise your event, but by planning ahead and not leaving everything to the last minute you will be able to enjoy organising your activity without worrying that you will get everything completed on time.

Guest list

Unsure who to invite, why not start small, such as a gourmet evening for family and friends? Once you see how much fun it is, it will inspire you to hold more events.  However, if you feel you would like to organise a Gala Ball, then go for it! Either way, if you have a cost per person, work out how many people you will need to invite to cover your expenses.

Keeping an eye on finances

The key to keeping a rein on your spending is to set yourself an achievable fundraising target and stick to a budget. If you feel it looks overwhelming, take another look and ensure that’s it easier to manage.  Once this has been agreed, review it regularly to make sure you’re on track.

It’s for charity! … ask for discount

Keep costs to a minimum by getting as many goods and services for free or at a discount.

Let your suppliers and local companies know about the worthy cause you are fundraising for. Offer to mention them at your event in exchange for discounted rates or raffle prizes.

Name the time and place

Unless you are specifically planning an event with a holiday theme, try to pick a date that will avoid clashing with public holidays.

Choose a venue that suits your activity; a smaller more exclusive event could be held at your home, but something on a larger scale may need a venue such as a local bar or hotel.   If you are planning something that will require hiring a venue, get in touch with one of our fundraisers who will be happy to advise on appropriate costs.

With a little help from our friends

A fundraising activity or event is the perfect excuse to get together with family and friends. With this in mind, ask your nearest and dearest to lend a hand with whatever you are planning.  They will be happy to help you out with a worthy cause and help you achieve your fundraising target.

Crossing the t’s and dotting the i’s…

Some fundraising events such as street collections will follow certain legal requirements. To check out if your event or activity needs to follow particular regulations,  check out our Keep it Legal section.